Purchasing

Duties of the Purchasing Office

The Chambers County Purchasing Office is a key player in the efficient acquisition and procurement processes serving our diverse county departments. Our primary focus is on ensuring cost-efficiency, compliance, and transparency in all our operations.

Key Functions of Our Office

Procurement and Acquisition: Our core responsibility is sourcing goods, services, and equipment for County departments through competitive bidding, ensuring the best value for Chambers County.

Vendor Management: Managing vendor relationships is a foundational aspect of our operations. We evaluate vendor performance, negotiate contracts, and diligently enforce contractual terms.

Compliance and Regulations: We strictly adhere to County policies, state and federal regulations, and all applicable laws to maintain transparency, fairness, and accountability in our procurement activities.

Cost Efficiency: Our goal is to secure the most advantageous prices for goods and services. Through negotiations, bulk purchasing, and cooperative agreements, we contribute to responsible budget management.

Sourcing and Vendor Selection: We identify potential vendors, request bids or proposals, and evaluate them based on objective criteria such as cost, quality, and historical performance.

Contract Administration: After contract awards, we meticulously oversee contract execution, ensuring all parties fulfill their obligations and projects meet specifications.

Inventory Control: In specific instances, we manage county inventories, vigilantly monitoring and maintaining county-owned assets for proper use and maintenance.

Ethics and Conflict of Interest: We uphold ethical standards within procurement activities and work to manage potential conflicts of interest to maintain the integrity of the process.